Still trying to dig it up and I need a young staff member to show me how to get it from an e-mail onto this site. It has been and continues to be industry standard, for carriers to request a copy of the paid freight invoice to accompany any claim for freight damages. Just as a shipper or broker is legally obligated to pay legitimate freight charges regardless if there is a claim or not, a carrier is legally obligated to respond to a legitimate freight claim regardless if the freight charges have been paid or not. Connected yes, but still 2 different matters with different means of resolution. Bear with me, and remember like all things legal, there will always be room for interpretation.
It's not an industry standard. It's the law.
Like all laws, there is no room for interpretation ... that's why they are call laws.
If you hold an apple above your head and let it go, it will fall. That's the law of gravity. There is no interpretation to the law of gravity ... it's law.
There are rules in dealing with freight claims and they are spelled out in the law. One of those rules is that carriers must respond to freight claims within a certain time period. Another of those rules is that the freight bill must be completely and fully paid before the carrier has to pay the claim. If the claimant tells the carrier to shove the freight bill, then the carrier doesn't have to pay the claim. If a certain time period (9 months I think, but check that) goes by without action, then the claim is defunct.
Basic SOP for claims:
1) Claimant issues Intent to Claim letter to carrier.
2) Carrier responds "I have received your Intent to Claim".
3) Claimant issues claim
4) Carrier accepts or denies claim. Carrier gives reason(s) if claim is denied.
5) Claimant issues evidence, and copy of paid freight invoice and supporting backup, and cost of claim including freight charges.
6) Carrier pays claim, or tells claimant to sue him.
Remember that these laws were written about a hundred years ago to protect shippers (John Q. Public) from the most unscrupulous of transporters ... bed bug haulers. Frankly, there are so many ways out of paying a claim that unless it's for big dollars, it's not usually worth the claimant's time or energy to process one.