Invoicing Tendencies and Timeframes

[EricG]

Based this thread (https://insidetransport.com/threads/brokers-now-asking-lease-agreements.32455/post-129042) and some conversation about invoicing and timelines. I'm curious on peoples invoicing patterns, tendencies etc.

1. Do you invoice;
a. Daily per load / transaction
b. Daily - consolidated invoice showing all loads for that day
c. Weekly, billed per load / transaction
d. Weekly, consolidated invoice showing all loads for that period.
e. Monthly?

2. Does your invoicing happen without human intervention?
3. Do your invoicing procedures involve a human reviewing an invoice before its sent?
4. Do you have to manually attached POD's or have a human link a POD to a order / invoice?
5. Do you still send out paper invoices or hard copy pods?
6. Do offer difference invoice formats, such a CSV, Excel, EDI, PDF etc?

For us, its weekly, either by load or consolidated, clients choice. Our invoicing happens overnight, automated, no human review, POD linked/attached to invoices automatically. We do not do paper anymore. We offer many different file formats for invoice data.

 

[Freight Broker]

Our invoicing patterns depend on customer preference and payment history. Good longterm customers who ship steady LTL volumes are invoiced at the end of each month. For most accounts, we invoice on the date of load delivery.

No more paper invoices..everything goes out via email along with PODs. Can’t even remember the last time we mailed an invoice. We don’t have an automated process…people do the invoicing and keep track of payment history.

 

[tasuinam]

we invoice per load or consolidated every day -
invoice date is same as load delivery
we do have a body review the invoices and any notes on POD - but process is one button click